Director of First Impressions (Receptionist) - Albany, OR in 2445 PACIFIC BLVD.,SW ,ALBANY,OR at Clayton Home Building Group

Date Posted: 11/18/2019

Job Snapshot

Job Description

Director of First Impressions (Receptionist) - Albany, OR

Clayton Homes, a BerkshireHathaway company and the nation's leading housing provider, is a verticallyintegrated housing company that builds, sells, and insures affordable housing.Our commitment to creating a World Class Customer Experience is unparalleled inthe housing industry and we believe it begins with a World Class Team MemberExperience. From entry-level to more experienced positions, we're activelyrecruiting individuals who are passionate, positive, and eager to learn. Wethen equip you for success, whether you're in the office, in the field, or onthe floor. As a member of our team you'll enjoy excellent benefits,opportunities for growth, and an encouraging culture that supports work / lifebalance.

The Home Building Group is actively searching for a Director of First Impressions tojoin the team at our Albany, OR facility.

GENERALEXPECTATIONS:

The Director of First Impressions serves as a primary pointof contact for visitors, appointments, deliveries, and in-bound phone calls. Itperforms multiple administrative duties that strongly contribute to theefficiency of the organization. The role is primary assistance for the HumanResources Department, TMX assignments and projects. These include new teammember recruiting and on-boarding (assisting with screening resumes, schedulinginterviews and communicating with applicants and employees), data entry,payroll & attendance duties, special projects and event preparationsupport.

DUTIES/ RESPONSIBILITIES:

 General

  • Utilize professional etiquette to answer multiple phone lines and greet the public and/or customers
  • Assist the TMX Manager with projects as needed
  • Serve as a back-up to the payroll process
  • Filing, making copies, printing / collating, and any other pertinent administrative responsibilities as assigned
  • Assist with the creation of training forms, leadership development materials, and other documentation for the TMX program
  • Process packing slips and enter into IGPS system
  • Order and manage office inventory supplies
  • Participate in Quarterly Inventory
  • Other job duties as assigned

FrontDesk/Reception

  • Facilitate and coordinate guests and scheduled appointments
  • Answer the main phone line – route calls, take messages, and manage the initial communications
  • Answer the back gate-monitor video and activate gate when appropriate

HumanResources

  • Facilitate human resources processes as requested by the TMX Manager

CORECOMPETENCIES AND JOB REQUIREMENTS:

  • Able to organize, prioritize, and deliver projects within deadlines
  • Able to communicate positively and clearly with peers, managers, and internal customers
  • Proficient in MS Office software, including Excel
  • Knowledge of AS400 and Infinium preferred
  • Experience with HRIS/Payroll systems and/or Kronos a plus
  • Bi-lingual (Spanish) a plus but not required

KNOWLEDGE,SKILLS AND ABILITY REQUIREMENTS:

  • Must be detail oriented and organized
  • Able to adhere to tight deadlines
  • Must be able to communicate effectively and constructively with all levels in the organization
  • Effective organizational and time management skills
  • Ability to work under limited supervision

KEY VALUES REQUIRED:

  • Trustworthy – capable of handling and maintaining highly confidential information
  • Have good sense of judgment/decision making
  • Self-driven and detail-oriented team player
  • Ability to relate to different personalities
  • Honesty in all situations to cultivate an environment of trust
  • Positive influence with others


2445 PACIFIC BLVD.,SW
ALBANY, Oregon, 97321
United States

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